Gate 4 Checklist

Gate 4 is the fifth gate in the 4D change project framework and happens at the end of the Delivery phase. Passing Gate 3 allows the project to be closed down and the project staff move onto another project. The key objective here is ensuring that all actions have been satisfactorily completed.

Item

Discussion

Comment

Sufficient deployment achieved

The solution is deployed sufficiently, including education and support, to allow removal of change project management and resources and handover to ‘business as usual’.

Resistance to change is nominal

Major change resistance has been handled and any remaining resistance can be handled without any threat of the changes ‘unwinding’.

Project review completed

A review of the project should assess perceptions and identify lessons learned that can be used to help future projects.

Lessons learned deployed

Lessons learned from project review communicated to others and put into practice where possible.

Project story completed

This provides a visual means of explaining the methods used and outcomes achieved.

Ongoing processes defined

Processes for operation, support and other ongoing activities are defined and clear.

Ongoing management in place

There is one or more managers in place who will own all aspects of the project deliverables.

Outstanding actions identified and owned.

Any remaining project actions are known and plans/resources in place to ensure they are completed.

Ongoing funding and resourcing in place

The people and budget for ongoing operation or support for the solution are allocated into the future.

Handover complete

The ‘business as usual’ owner(s) has/have accepted control of the solution and any support or maintenance.

Documentation archived

All key project documentation is where it should be and is accessible into the future.

Ready to let go

The project manager and team has completed all work and are ready to move on to other things.

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Gate 4 Checklist

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